School Service Clubs - Leadership Succession

Clubs should re-register each year at JustServe.org/clubregistration to remain active, receive updated resources, and stay connected to the national JustServe network.

1.  START EARLY

• Begin identifying future leaders well before transitions, giving them time to learn and prepare, and helping create a smooth, confident handoff.
• Encourage current leaders to involve others in meetings, projects, and planning so they can gain experience over time.

2. IDENTIFY POTENTIAL LEADERS

• Look for members who are reliable, engaged, and willing to serve. Consider how individuals collaborate, take initiative, and support others.
• Help future leaders understand their roles and responsibilities (see Officer Duties page) and give them opportunities to practice leadership in real situations

3. HANDING OFF CLUB RESOURCES

• Ensure important information is passed on to new leaders, including:
  • Member contact lists
  • Communication tools (email, messaging, shared drives)
  • Social media accounts
  • Service project plans and history
  • Key community or organization contacts
  • Keeping this information organized allows the club to continue without interruption.

4. TRAIN SUCCESSORS & FOSTER COLLABORATION

• Provide opportunities for incoming leaders to learn by doing. This may include shadowing current leaders, helping run meetings, or leading parts of service projects.
• Encourage teamwork and collaboration among officers so responsibilities are shared and leadership is strengthened.

5. CREATE A SMOOTH TRANSITION

• Allow time for outgoing and incoming leaders to work together. Gradually shift responsibilities so new leaders feel prepared and supported.
• Make sure ongoing projects, plans, and relationships are clearly communicated during this transition.

6. KEEP THE CLUB STRONG

• Maintain organization by keeping records of meetings, service activities, and impact. Clear systems help future leaders continue building on what has already been established.
• Recognize and appreciate outgoing leaders while welcoming new leadership with encouragement and support.

7. BACKUP PLAN

• Be prepared for unexpected changes by identifying additional members who can step into leadership roles if needed. This helps ensure continuity and stability.

OFFICER TRANSITION CHECKLIST

✔ Confirm New Officers

Identify and confirm incoming student leaders.

✔ Complete Annual Registration

Re-register at JustServe.org/clubregistration to keep your club active.

✔ Review Roles and Responsibilities

Go over each position (see Officer Duties page) so everyone understands their role.

✔ Share Service History and Plans

Review past projects, ongoing efforts, and ideas for future service.

✔ Transfer Key Information

Share access to:

• Contact lists
• Email and communication tools
• Social media accounts
• Shared documents and files

✔ Introduce New Leaders to Advisor

Ensure the faculty advisor and new officers are connected and aligned.

✔ Communicate with Members

Introduce new leadership and share upcoming plans with the club.